Grouping files by media and purpose helps you stay focused as it prevents mixing up different files and ideas. Dedicate a folder for work-related files and another for personal or passion projects. If you tend to work on multiple projects simultaneously, you also need to be hyperspecific when it comes to the purpose of each folder.Ĭonsider creating a folder for each project and storing relevant files inside. This will help you navigate needed files in a snap since you know exactly where to look for a certain type of file.
#Desktop groups mac how to#
So we recommend the following best practices on how to organize files on mac folders: Group By File TypeĬreate separate folders for photos, videos, music, and documents. However, over time, this will only lead to more problems.
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Mac Folder Structure Best PracticesĪlmost everyone knows how to create a folder but are you using them to group your files efficiently? When you have all these files, it can be tempting to just dump everything into the same folder. Just press Command +Shift+S to bring up the Save As window where you can name your file and choose its location. Going for “Save as” eliminates the need to transfer files from your downloads or documents folder to more appropriate folders they should’ve been in the first place. Though this will require a few more clicks, it will help cut down time in the long run. We also recommend using “ Save as” rather than “ Save” more often. To get a preview of the file without opening it, hit the spacebar while the file is selected.Īpplying these tips will help you find and group files effortlessly.
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For example, if you’re looking for a Keynote presentation, you can type “.key” into the search bar. Search by file type using Finder’s search function and include file extensions in your search.Use Finder’s Sort By feature to sort files by name, file size, date modified, etc.Also, remember to utilize the many ways you can view your files in Finder: